Opening the Company File in Multi-user Mode in QuickBooks

opening the company file in multi-user mode

QuickBooks offers two different methods for accessing company files. One method is single-user mode, which restricts access to one user at a time, and it is suitable only for very small businesses. On the other hand, the second method is the multi-user mode, which allows multiple users to work simultaneously on the same company file, which enhances teamwork and efficiency and boosts productivity. It lets many people work on the same company file, which improves the workflow. Today, in this blog post, we will explore the process of opening the company file in multi-user mode in QuickBooks Desktop without any errors or glitches.

It is highly advisable to set up the Multi-user mode under the supervision of experts to avoid potential data loss or any mishap. Our experts are available at 1.855.738.2784 and can ensure smooth access to the company file in multi-user mode.

Learn the Ways to Set up Multi-User Mode in QuickBooks

If you are using single-user mode now and want to access your company files in multi-user mode, you can switch to multi-user mode by following the below steps. Make sure to configure and access the multi-user mode properly. Otherwise, you may encounter various errors in the software, such as QuickBooks Error 6190 and Error 816.

Step 1: QuickBooks Installation

1. Go to the official website, download QuickBooks, follow the installation instructions, and install it properly.
2. Choose Multi-User Host Installation to enable multi-user access.

Step 2: Enabling Multi-User Access

1. Open QuickBooks, navigate to the “File” menu, select “Utilities,” and then choose “Multi-Host User Access.”
2. Now, check the hosting status; if you see the “Stop Hosting Multi-User Access” option, it indicates that QuickBooks is already hosting in multi-user mode.

Step 3: Scanning Company File with QuickBooks Database Server Manager

1. Find your company file on your computer.
2. Access the QuickBooks Database Server Manager through the Start menu under Programs.
3. Select the “Scan Folder” option, choose the location to save the file, and proceed by clicking “OK.”
4. Use the “Add Folder” option to add a new folder if required.
5. Click “Scan” to initiate the scanning process, then mark the tick and close the window by clicking on “Close.”

Step 4: Preparing Company File for Multiple Users

1. Include all users and assign them access to the company file.
2. Set a password to safeguard the company file from unauthorized access.

Step 5: Access Company Files in Multi-user Mode

1. Access the QuickBooks company file with other users.
2. Verify that the computer hosting the company file is powered on.

To Set the Multi-user mode:

1. Navigate to the “File” menu, select “Utilities,” and choose “Host Multi-User Access.”
2. Click on “Yes” in the confirmation window.

By following the above-outlined steps, you can try opening the company file in multi-user mode, and if you face any error while opening it or it does not open, it is recommended that you seek help from professionals. You can dial 1.855.738.2784 to contact our QuickBooks team and resolve the issue to enjoy the enhanced functionality and efficiency of multi-user mode.

You May Read More: How To Fix QBCFMonitorService Not Running On This Computer